# How to set up a booking calendar in Futuria CRM > Learn how to set up your booking calendar in Futuria CRM. Follow our guide to create calendars, schedule reminders and integrate them with... Author: Futuria Support Team · Published: March 5, 2026 · Reading time: 4 min read Source: https://futuriamarketing.com/en/supporto/guida-configurazione-calendario-prenotazioni/ --- ## Set up your personal booking calendar Setting up your booking calendar is like having an assistant available 24/7. Imagine waking up to a diary full of appointments without having lifted a finger. Brilliant, isn’t it? We’ll walk you through the set-up so you can win more appointments and reduce no-shows. To use Google Calendar for scheduling appointments, you first need to create a personal booking calendar in Futuria CRM. This calendar acts as the foundation for your scheduling rules, letting you configure availability, buffer times, meeting duration and reminders. Even if you use Google Calendar every day, **this calendar is required** in order to manage how bookings are accepted and displayed inside Futuria CRM. 1. Go to **Calendar > C\*\*\*\*alendar settings**. ![Navigating to the calendar settings in Futuria CRM.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/f3265ddd-f38e-4e4e-8765-cc17991f4830.png) 2. Click **+ New calendar**. ![Button to create a new calendar.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/c2ef1843-b208-4c71-8a17-487666688ee9.png) 3. Select the calendar type (for one-to-one meetings, choose **Personal booking**). ![Selecting the calendar type, with the 'Personal booking' option highlighted.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/690a0fef-01c0-498f-8579-8fe63d698d8b.png) 4. Fill in the calendar details (give it a name that is easy to remember, select yourself as the host, check the custom URL, specify the appointment duration and set your availability hours). Then click **Confirm**. ![Form for entering the details of the new calendar, such as name, host and availability.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/c5be3dbb-ec65-4fc8-9087-b743d3fc75d4.png) 5. Copy the calendar **link** or the embed **code**. ![Options for copying the calendar link or the embed code.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/157af0f2-7290-460a-9b08-6377a9b04361.png) 6. **Share** the calendar link and start taking bookings! Next, you can customise the look of the calendar so it matches your brand, making it even more appealing. ## Add yourself as a team member Even if you work on your own, adding yourself as a team member makes sure everything runs smoothly. It is like giving yourself VIP access to your own scheduling system. 1. Go to **Settings > My staff**. 2. Click **Add user**. 3. Add yourself and save the details. Next, you can set specific permissions for yourself or for other team members, streamlining your workflow. ## Set up automatic reminders Automatic reminders mean fewer missed appointments and happier customers. They are like a gentle nudge from your calendar reminding customers that you are meeting soon. 1. Go to **Automations**. 2. Click **Create workflow** and select **Recipe**. ![The automations screen with the 'Create workflow' button and the 'Recipe' option highlighted.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/c5d708dc-a94e-44f7-84a3-ea954ad26da2.png) 3. Choose the **Appointment confirmation + Reminders** recipe. ![Selecting the 'Appointment confirmation + Reminders' automation recipe.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/f7e8e267-e2a9-485e-9213-9bcac89977e8.png) 4. Edit the **Confirmation email** action. 5. Update the meeting link (Zoom, Google Meet, and so on) and click **Save action**. ![The confirmation email action editor inside a workflow.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/ec548c9e-9554-462c-be6c-976323288c61.png) 6. Review all the actions. 7. Click **Publish**. 8. Click **Save**. ![The 'Publish' and 'Save' buttons used to activate the automation workflow.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/8ea346be-86b5-4f70-abe7-7c3a5a80e965.png) Next, consider personalising the reminders with tailored messages to build stronger relationships with your customers. ## Integrate your personal calendar Connecting your booking system with your personal calendar keeps everything in sync. No more double bookings or missed meetings, just flawless organisation. 1. Go to **Calendars > Calendar settings**. ![Navigating to the calendar settings for integrations.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/fff3820b-7d2f-4605-9842-45bce1335b20.png) 2. Select the **Connections** tab and click **Add new** to connect your personal calendar. ![The 'Connections' tab in the calendar settings, used to connect a personal calendar.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/6f61c04f-617f-4014-9c25-07abeb658f16.png) 3. Then select the **Video conferencing** tab and click **Add new** to connect your preferred conferencing tool. ![The 'Video conferencing' tab, used to connect a tool such as Zoom or Google Meet.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/ef80718b-a204-4b52-bef7-d892d7cabe7c.png) Next, check that your integrations are syncing correctly so you can enjoy seamless scheduling! ## Share from the calendar header Sharing directly from the calendar you are editing saves time and avoids copy-and-paste mistakes. **Use the Share button** Open **Settings → Calendars → \[Your calendar\]** and click **Share** in the header at the top right to: - **Copy** your booking link - Create a **One-off link** - Get the **embed** **code** - **Preview** the calendar as visitors see it ## Frequently asked questions ##### Where do I find my booking link now? Open **Settings → Calendars → \[Your calendar\]** and click **Share** in the header at the top right. Click **Copy link**. ##### How do I generate a one-off link? Click **Share** in the header and select **One-off link**, then follow the instructions to create and copy it. ##### Where is the embed code for my website? Click **Share** in the header and choose **Embed code** to copy the HTML snippet. ##### Can I preview the calendar as a visitor? Yes. Click **Share** and select **Preview** (or open the copied link in an incognito browsing window). ##### What does the “Calendar troubleshooting” feature do? It runs a diagnostic to check for configuration and availability problems and guides you towards the fixes. ##### Do these buttons change existing links? No. They only offer quick actions; your booking link stays the same, unless you create a new one-off link. ![The 'Share' button drop-down menu showing the options: Copy link, One-off link, Embed code and Preview.](https://assets.cdn.filesafe.space/jOFcdS1QIxGsOiKRyQti/media/23ee17e5-d23d-43a7-85f8-5650d9df698a.png)